From Excel trackers to an AI-native hiring engine — 40% of recruiter time given back.

Specialist roles, tight timelines — and a recruiting team living in Excel.

This group hires across some of the hardest-to-fill profiles in the region: instrumentation and reliability technicians, project and controls engineers, OT and ICS cybersecurity specialists, offshore site representatives, systems administrators and bilingual commercial roles.

Requisitions, candidate lists and hiring-manager feedback lived in spreadsheets and email. Recruiters spent a large part of every week updating trackers, re-reading CVs they had already seen and chasing hiring managers for decisions. Recruitment partners sent candidates by email, so duplicates and turnaround times were impossible to track.

An AI-native ATS, deployed on its own isolated cloud.

Xpert ATS was set up on a dedicated, isolated cloud environment for the group — its own data, its own AI, nothing shared with any other organisation. Every open requisition became an assignment, and every incoming CV was read, structured and scored against the role automatically.

• Plain-English AI search tuned for the region — “narrow to five-plus years, oil & gas” — plus “find me people similar to this candidate”.
• Hiring-manager review links so managers give a verdict and comments without logging in.
• An agency portal and scorecard — fill rate, turnaround and quality for every recruitment partner on one screen.
• Shreyas, the AI agent, answering questions like “who is waiting on a hiring-manager decision?” from live data.
• Hiring Memory — offers, runner-ups and shortlists remembered for the next similar role.

The Excel work is gone. The conversations are back.

The team's own assessment: Xpert ATS automates the Excel work, and gives recruiters back around 40% of their time — time now spent talking to candidates and hiring managers rather than maintaining trackers.

Hiring managers see the same live picture as the recruiters, partner submissions are tracked and scored, and every decision is captured where the next recruiter can find it.